360 Office Assistant

360 Document Solutions a growing, successful, Document Technology Company is seeking a full time Office Assistant to add to our administrative team. Applicant must be proficient in Excel and QuickBooks.

 Office Assistant Responsibilities:

Supply Call Dispatch Responsibilities:

  • Answer the phone in a caring helpful way
  • Ask questions to understand customers’ orders
  • Enter call information into our dispatch system
  • Ship supplies to customers
  • Finalize calls by entering final outcome into our dispatch system

Accounts Receivable and initial customer set up:

  • Create new and recurring invoices in QuickBooks
  • Process new customer contracts and set up initial billing
  • Invoice daily billings after verifying accuracy
  • Call for follow ups on 30 and 60 accounts to verify billing information and receipt of invoice

Experience and Qualifications

  • Excellent listening and people skills.
  • Strong verbal and written communication skills.
  • Proficient in MS Excel, Word, and Outlook.
  • Positive and upbeat attitude
  • Ability to follow direction and a proven process
  • Ability to manage multiple projects and hit deadlines
  • Experience with a sales database is preferred
  • MS Office Suite proficiency with emphasis on MS Word, MS Outlook and especially MS Excel

This is a Monday through Friday position, 8AM to 5PM.

BCBS Health plan available after 60 days – 360 pays 50% of EMPLOYEE cost.

Simple IRA eligible after 60 days. Company gives 3% match. Match is paid annually per SIMPLE IRA guidelines.

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